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Office Manager
Start: August 2024

Job Summary

The Permanent Observer Mission of the Holy See to the United Nations in New York is seeking a dedicated, fast-learning, energetic, friendly and multi-tasking Catholic professional to serve long-term in the full-time staff position of Office Manager. The Office Manager will undertake the following tasks, under the overall direction of the Permanent Observer of the Holy See.

Essential Duties

  • Provide general administrative support to the executive office of the Mission.
  • Organize and schedule meetings and appointments.
  • Monitor the Mission’s main email account.
  • Receive and make phone calls on behalf of the Mission.
  • Assist with hospitality to visitors.
  • Coordinate office operations and procedures.
  • Monitor and maintain office supplies inventory.
  • Assist with the Mission’s official and electronic correspondence.
  • Help maintain the calendar of the Permanent Observer and the Mission.
  • Liaise with various United Nations offices and the U.S. Mission.
  • Assist with the Mission’s protocol book and filing of documents.
  • Prepare press releases when statements are delivered or events organized by the Mission at the United Nations.
  • Edit and send a monthly newsletter detailing the activities of the Mission.
  • Manage the basic financial administration (including bookkeeping) of the Mission.

Education and Experience

  • A Bachelor’s Degree or greater is required.
  • Proven office management, administrative or assistant experience, with knowledge of standard clerical practices, is preferred.
  • Experience working or volunteering in various institutions of, or inspired by, the Catholic Church is a plus.
  • Written and spoken fluency in English, including mastery of English grammar and spelling, is required. Working knowledge of Italian or other romance languages is a plus.

Key Competencies Needed

  • Know and practise the Catholic faith and have familiarity with basic Catholic terminology.
  • Be able to build and maintain good working relationships with members of the staff, interns, experts, UN officials, Catholic Church officials and others.
  • Be highly computer literate, competent to use or learn platforms and programs such as Mail, Microsoft Suites, Adobe, Salesforce, Quickbooks, Mail Chimp, Safari, Google, etc.
  • Have strong organizational and time management skills.
  • Be able to keep good records.
  • Write and speak clearly.
  • Have hands on experience with typical office machines (printers, fax machines, etc.).
  • Be able to maintain strict confidentiality.
  • Be able to thrive in a Catholic workplace environment.


  • The typical working week at the Mission is Monday to Friday, 9 a.m. to 6 p.m, with an hour for lunch, which is provided free-of-charge on the premises.

Salary and Benefits

  • Starting salary of $36,000. Consistent with the hiring practices of the Holy See, the person begins with a twelve-month probationary period. A studio apartment at the John Paul II House on E. 38th Street and health insurance, including vision and dental, can also be provided. Should the housing and/or the insurance not be needed, then the salary would be adjusted accordingly.
  • Lunch is provided on workdays.
  • 20 working days of vacation at a time coordinated with the Head of Mission.

Application Process

  • Please send the following documents by June 24, 2024 at noon, to application@holyseemission.org.
    • Succinct cover letter and Curriculum Vitae.
    • In addition to describing one’s background and reasons for the interest in the position, candidates are also asked to include basics as to citizenship, date of birth, marital status, competency in languages, the parish one attends, as well as the full contact information (including a working email address).
    • Letter of recommendation from a priest, in support of the candidate as a Catholic in good standing and, if possible, attesting to the knowledge of Catholic social teaching.
    • Letter of recommendation from a professional supervisor, academic advisor or both.
    • These materials should be submitted together in a single PDF. The Letters of Recommendation must be signed and on official letterhead.
  • By June 28, 2024, candidates who have submitted all requested material for the position will receive writing exercises, which will be due by July 4, 2024 at noon.
  • Qualified applicants will receive notification about the interviews for the position, which will take place July 8-12, 2024 in person or via Zoom/Skype.
  • The expectation would be that the hired candidate would begin by August 12, 2024.

Any questions may be sent to application@holyseemission.org.